Procurement

Understanding public/private procurement policies as well as tendering processes.

Micromanagement in Procurement: Why It Happens, Red Flags to Watch For, and How Scale Helps

Procurement and supply chain functions are inherently complex, involving multiple stakeholders, large budgets, regulatory oversight, and tight timelines. Because of this high-stakes environment, procurement leaders often feel pressured to ensure that nothing goes wrong. That pressure, while understandable, can manifest as micromanagement — a leadership style that prioritizes control over

Breaking The Cycle: How to Welcome New Suppliers

  Welcome new suppliers is a golden rule for resilient supply chains—yet hesitation stalls boardrooms and procurement talks. Why? Because onboarding new vendors feels less like a strategic upgrade and more like stepping into a minefield: untested partnerships, logistical headaches, and the gnawing fear of chaos. So, procurement teams cling

Procurement vs. Sourcing: Understanding the Distinction & How Scale Excels at Both

In modern supply chain management, the terms procurement and sourcing are often used interchangeably—but they’re not the same thing. Knowing the difference isn’t just semantics; it’s the key to smarter, more strategic operations. Procurement ensures goods and services are acquired efficiently and on time. Sourcing is about identifying and building

Procurement Sourcing

Mastering the Flow: How Time Metrics Drive Smarter Procurement Decisions

In the procurement and supply chain management world, timing isn’t just important—it’s everything. Whether you’re sourcing critical supplies, managing supplier performance, or responding to fluctuating demand, understanding how time flows through your processes can mean the difference between smooth operations and missed opportunities. At Scale, we believe procurement teams should

Procurement Procurement KPIs

Reclaim Control and Reduce the High Cost of Procurement

In the procurement landscape, the cost of low leverage is steep. Teams without access to fair pricing data, structured negotiation frameworks, or the right digital tools often overpay for goods and services, stuck in long and inflexible contracts, or scrambling to manage renewals and supplier relationships. But what exactly is

Why Procurement is the Next Big Digital Transformation Frontier

Uplifting procurement into a strategic function that drives efficiency, cost savings and competitive advantage through digital transformation

Why Kenyan/African Companies Should Choose Scale Over SAP

If your goal is to digitize procurement, then choosing Scale over SAP is the smarter, leaner and more relevant choice for your company.

Three-Way Matching on Scale: Integrating POs, GRNs & Invoicing

Our three-way matching brings Purchase Orders, Goods Received Note and Invoicing in one cohesive system for smart businesses

ProcureTech: Is It Finally Time to Disrupt How ERPs Are Used for Procurement in Africa?

As a procuretech, Scale differs from traditional ERP systems as its designed specifically to address the challenges of African procurement.

Scale Buyer Portal – Redefining Procurement for Companies

Unlock the true potential of your Procurement Team using the Scale Buyer Portal to centralize operations, streamline processes and save time

Reducing Manual Workload in Procurement: A Guide to Scale’s Procurement Automation Tools

Scale’s procurement automation tools bring improvements via reduced cycle times, lower costs, compliance and improved supplier relationships.

Trust in Procurement: How Scale is Leveling the Playing Field

Scale is not just another procurement platform; it is where trust in procurement is at the heart of buyer-supplier relationships.

End-to-End Automation to Enhance Procurement Productivity

Procurement teams can streamline their workflows, making their processes faster, more transparent and boost overall procurement productivity.

Pre-qualification Procurement

Streamlining Internal Requisitions and Approvals with Scale

Adopting a digitized internal requisitions process gives better visibility into spending, helping businesses manage budgets more effectively

Procurement Glossary

Our comprehensive procurement glossary is designed to help you navigate industry terms and enhance your sourcing expertise

Procurement Tutorial

Unlocking Trust: Transforming Buyer-Supplier Dynamics with Scale’s e-Procurement Solution

The bedrock of successful business partnerships lies in the trust shared between buyers and suppliers of goods and services. Yet, amidst the intricate dance between buyers and suppliers, cultivating and preserving this trust often proves elusive. This is where Scale steps in, offering a transformational e-procurement SaaS solution poised to

Unveiling the Challenges of Procurement in Africa: Why a Seamless Solution is Imperative

In the realm of business operations, procurement stands as a crucial pillar supporting organizational growth and sustainability. However, across the vibrant landscape of Africa, navigating procurement processes often proves to be a daunting task for companies large and small. From bureaucratic red tape to logistical hurdles, the challenges are manifold,

eProcurement Procurement

Fortifying Trust: Scale’s Commitment to Data Protection in Procurement

Data protection means your procurement data on Scale is shielded from unauthorized access or any potential breaches

Company Procure Procurement Scale Supply

Procurement Analytics: Making Data-Driven Business Decisions

Companies that prioritize procurement analytics in decision-making achieve tangible ROI improvements that positively impact the bottom line

Business Procure Procurement

Navigating Digital Procurement: 14 FAQs to Get You Started

Working on digital transformation in your organization? Here are some important FAQs on Digital Procurement to get you started…

Procure Procurement Scale

Managing Supplier Price Lists and the System Improvements You Suggested

We have made it easier for your company to directly procure from trusted businesses using pre-negotiated Supplier Price Lists.

Features Procurement Scale

Diversity, Equity and Inclusion in Procurement

The inclusion in procurement of women-owned businesses can create a domino effect in empowerment, job creation & social growth stimulation.

Procurement

Sourcing and Suppliers Relationship Management in Africa

Experience reduced risks, improved responsiveness, reduced costs & increased compliance when sourcing for suppliers in Africa.

Business Procurement Scale

Managing the lifecycle of RFQs, Purchase Orders & Invoices

Experience a seamless transition from evaluating Request for Quotations to managing Purchase Orders and Invoices, on a single platform

Procure Procurement

Product update: Transforming your entire Procurement Lifecycle

We have made some big changes to our platform by launching two e-procurement solutions called #Procure (for Buyers) and #Supply (for Suppliers)

Features Procure Procurement Supply

Tender specification, offer submission and evaluation of bids

In public procurement, what does the tender requirements, bid submissions and tender evaluation process have in common?

Kenya’s Public Procurement – Key Actors in the Ecosystem

No matter how small or how young your business is, there are many opportunities for you in Kenya’s public procurement

Special Requirements for Bidders Eligibility To Tender

Understanding Kenya’s Public Procurement Regulatory Authority (PPRA) special requirements for bidder eligibility in tenders

Sourcing for Suppliers and Bidders in Public Procurement?

There are two important avenues through which public procurement entities does sourcing for suppliers and bidders..

Eligibility To Tender, What Are The Requirements?

Eligibility to tender for public procurement opportunities – how to know if your business is ready to participate

Advertising of Public Procurement Opportunities and Tenders

In Kenya’s public procurement, it is a legal requirement to give bidders 14 days to either purchase the tender or download it for free

Rights of Bidders in Public Procurement

Any bidder who intends to work with the government needs to under their rights throughout the procurement process.

e-Procurement in Kenya – Get started with an IFMIS Number

IFMIS provides the ability to digitally accept bid responses and in doing so, accelerate the adoption of e-procurement by public entities.

11 Important Tips For Applying For A Tender

Here are a few important tips for success when responding to a bid and, in general, participating in public procurement

Business Procurement Scale

Procurement might be Complex but Scale keeps it Simple

We have deliberately built Scale to simplify the tendering process, for everyone.

Tendering? Keep your Audited Accounts on track

These present an independent opinion on your financial statements & helps procuring entities be sure of your business’ financial standing.

Common Tendering Mistakes Scale

To Win New Tenders, Show Evidence of Similar Work Done

Most procuring entities require proof that your business has successfully done similar work either in terms of capacity or of a similar value.

Common Tendering Mistakes Scale

Community Participation as a Procurement Method

May involve either direct community participation or organized community participation through the appointment of community based service providers.

Procurement Methods

Is Electronic Reverse Auction a transparent and fair process?

Saves time through reduced negotiation times as a set auction date increases the bidder’s ability to meet the procurement deadlines.

Procurement Methods

Making Framework Agreements Agreeable to Public Entities

Utilized where the public entity requires goods, works or non-consultancy services but is not able to determine the exact quantities required at the time of entering into the agreement.

Procurement Methods

How ‘Force Account’ is used as a Procurement Method

Getting work done by a public entity or semi-autonomous government agency using its own personnel & equipment (or hired labour).

Procurement Methods

Request for Quotation is widely used for AGPO Tenders

Allows different bidders to provide competitive quotations for products and services, among which the best will be selected.

Procurement Methods

What is “Direct Procurement Method” in Kenya?

Usually the least preferred method as it sets aside the rules that ensure there’s competition among the suppliers. Only used under exceptional circumstances.

Procurement Methods Scale

Is Low-value Procurement Method Friendly for SMEs?

Useful when a public procuring entity needs to purchase low-value items that are not frequently procured and are not covered in a framework agreement.

Business Procurement Methods

How to Respond to a Two-Stage Procurement Tender

The submission of the technical and financial proposals happens in 2 different stages and at completely separate times as opposed to the same time.

Procurement Methods

Here’s what you need to do to access Restricted Tenders

A competitive procurement method that limits requests for tenders to suppliers, contractors or service providers already shortlisted by a procuring entity.

Procurement Methods Scale

Design Competition as a Procurement Method

For obtaining competitive tenders for services which are creative in nature and which require that part of the services be carried as part of the tender.

Procurement Methods

Why Open Tenders are highly popular

Open tenders have no allocated minimum expenditure amount whereas the maximum is determined by the budget allocated for the particular procurement. 

Procurement Methods Scale

Do Not Submit Expired Tender Documents!

Renewable business documents tend to be tricky to keep track of and, at times, bidders tend to discover they are using expired tender documents too late in the tendering process.

Common Tendering Mistakes Scale

The Dos and Don’ts of Participating in Public Procurement

To DO or NOT to do? Here’s a list of some of the important things that you, as a tendering entity, needs to be cognizant of as you engage in public tendering.

Business Procurement

Trusted buyers and suppliers

Connect and work with verified Suppliers and trusted Buyers on the same platform

Learn more

The Scale Process