Procurement

Companies that prioritize procurement analytics in decision-making achieve tangible ROI improvements that positively impact the bottom line

Working on digital transformation in your organization? Here are some important FAQs on Digital Procurement to get you started…

We have made it easier for your company to directly procure from trusted businesses using pre-negotiated Supplier Price Lists.

The inclusion in procurement of women-owned businesses can create a domino effect in empowerment, job creation & social growth stimulation.

Experience reduced risks, improved responsiveness, reduced costs & increased compliance when sourcing for suppliers in Africa.

Experience a seamless transition from evaluating Request for Quotations to managing Purchase Orders and Invoices, on a single platform

We have made some big changes to our platform by launching two e-procurement solutions called #Procure (for Buyers) and #Supply (for Suppliers)

In public procurement, what does the tender requirements, bid submissions and tender evaluation process have in common?

No matter how small or how young your business is, there are many opportunities for you in Kenya’s public procurement

Understanding Kenya’s Public Procurement Regulatory Authority (PPRA) special requirements for bidder eligibility in tenders

There are two important avenues through which public procurement entities does sourcing for suppliers and bidders..

Eligibility to tender for public procurement opportunities – how to know if your business is ready to participate

In Kenya’s public procurement, it is a legal requirement to give bidders 14 days to either purchase the tender or download it for free

Any bidder who intends to work with the government needs to under their rights throughout the procurement process.

IFMIS provides the ability to digitally accept bid responses and in doing so, accelerate the adoption of e-procurement by public entities.

Here are a few important tips for success when responding to a bid and, in general, participating in public procurement

We have deliberately built Scale to simplify the tendering process, for everyone.

These present an independent opinion on your financial statements & helps procuring entities be sure of your business’ financial standing.

Most procuring entities require proof that your business has successfully done similar work either in terms of capacity or of a similar value.

May involve either direct community participation or organized community participation through the appointment of community based service providers.

Saves time through reduced negotiation times as a set auction date increases the bidder’s ability to meet the procurement deadlines.

Utilized where the public entity requires goods, works or non-consultancy services but is not able to determine the exact quantities required at the time of entering into the agreement.

Getting work done by a public entity or semi-autonomous government agency using its own personnel & equipment (or hired labour).

Allows different bidders to provide competitive quotations for products and services, among which the best will be selected.

Usually the least preferred method as it sets aside the rules that ensure there’s competition among the suppliers. Only used under exceptional circumstances.

Useful when a public procuring entity needs to purchase low-value items that are not frequently procured and are not covered in a framework agreement.

The submission of the technical and financial proposals happens in 2 different stages and at completely separate times as opposed to the same time.

A competitive procurement method that limits requests for tenders to suppliers, contractors or service providers already shortlisted by a procuring entity.

For obtaining competitive tenders for services which are creative in nature and which require that part of the services be carried as part of the tender.

Open tenders have no allocated minimum expenditure amount whereas the maximum is determined by the budget allocated for the particular procurement. 

Renewable business documents tend to be tricky to keep track of and, at times, bidders tend to discover they are using expired tender documents too late in the tendering process.

To DO or NOT to do? Here’s a list of some of the important things that you, as a tendering entity, needs to be cognizant of as you engage in public tendering.

AGPO gives MSMEs an opportunity to do tenders with government. This means there is a need to learn new common procurement words and phrases that are being used.

Despite the considerable impact that public procurement has on the country’s GDP, many SMEs and entrepreneurs struggle to understand the foundation of how this sector actually works.

The first question you need to ask yourself before starting to bid for government tenders in Kenya is, “Am I legally eligible to bid for tenders?”

Can you imagine losing a tender worth millions just because you didn’t stamp or sign the tender documents as requested in the mandatory requirements?

Bid securities should be from a reputable bank, insurance company (approved by PPRA) or in the form of cash or letter of credit. Here is the latest list of all approved tender/bid security providers as provided by PPRA.

If you use the MPI as your guide while tendering for supply of goods, you are less likely to under-price yourself to a loss neither will you overprice yourself out of the tender.

Every tender specifies the mandatory, technical as well as financial documents that you are required to submit in order to qualify to win. Section 79 of the Public Procurement and Asset Disposal Act defines this as “Responsiveness of tenders.”

Serialisation is one of those pesky mandatory requirements in every tender document. But it is also the reason most businesses have lost the opportunity to win tenders.

2019 was a difficult year for most businesses in Kenya. Doing business has always been difficult and especially so for SMEs… As we begin 2020, we have been hard at work building a solution that will be integral to your success this year.

All seasoned entrepreneurs understand that it takes a mix of experience, research and, at many times, outright gut feeling to know whether the cost you have put in your bid proposal gives you the best chance of winning the job.

Over KSh 300B worth of GoK tenders set aside every year for AGPO, here how to starting participating for a share of these funds.

As a Kenyan entrepreneur, you now have the ability to start tipping this balance in your favor by using technology to fully streamline your entire tender management and response preparation process.

Public procurement entities require transparency, accountability, accessibility, and fairness but let’s face it, we know achieving all of this through a manual process is an uphill task.