Spreadsheets, email threads, shared drives, WhatsApp groups. If this sounds like your current procurement workflow — you’re not alone.

But in 2025, that’s no longer good enough.

Procurement teams today are expected to manage more categories, ensure compliance, accelerate sourcing, support ESG, and maintain cost control – all with increasing supplier complexity and limited headcount.

To thrive, you need the right stack.
And that stack starts with Scale.

Why the “ERP Is Enough” Mindset Doesn’t Work

ERPs are essential for finance, accounting, and inventory. But most procurement teams find themselves reverting to manual processes for:

• RFQ and RFP workflows
• Internal requisitions and approvals
• Supplier onboarding and verification
• Budget tracking and compliance
• Real-time sourcing reports

That’s where Scale steps in — a procurement platform purpose-built to fill these gaps, without replacing your ERP.

The 5 Layers of a Future-Ready Procurement Stack (Powered by Scale)

1. Workflow Layer: Procurement Platform

Scale is your central hub for managing the entire procurement lifecycle:

• Sourcing (RFQ, RFP, EOI, Prequalification)
• Internal requisitions and budget controls
• Evaluations and scorecards
• Contracts and supplier milestones
• Documented audit trails

No more fragmented tools. Everything in one place.

2. Intelligence Layer: Analytics & Reporting

With Scale, you gain real-time visibility into:

• Spend by category, department, or supplier
• Response rates and evaluation metrics
• Contract expiry and milestone tracking
• ESG performance and ownership group data
• Approval timelines and bottlenecks

Custom dashboards. Exportable reports. Instant insights.

3. Integration Layer: ERP + eTIMS + Accounting Tools

Scale connects seamlessly to the systems you already use:

• Push PRs, POs, and invoices to your ERP
• Validate budgets in real time
• Sync with accounting systems for cost allocation
• Submit KRA-compliant invoices through eTIMS
• Map contract data to finance workflows

Result: One ecosystem, no duplication.

4. Supplier Layer: Verified Vendor Network

Scale includes a growing network of over 7,000+ suppliers across sectors, with:

• Verified business documents
• Prequalification by category
• Ownership group tracking (women, youth, PWD)
• Supplier performance ratings
• Easy onboarding and document updates

Stop sourcing from scratch every time. Tap into a live, ready pool.

5. 🔒 Governance Layer: Approvals, Access & Compliance

Scale ensures compliance without slowing you down:

• Configurable approval workflows by role, budget, or location
• Role-based access control (buyers, evaluators, approvers, auditors)
• Delegation of authority for rostered teams
• Full audit logs for every action and document
• Compliant supplier selection, evaluation, and reporting

Scale is built for audit readiness — right out of the box.

Why Scale Is the Ideal Procurement Stack

Whether you’re managing:

• Simple sourcing cycles for a growing business
• Multi-country programs for an NGO
• Strategic categories for a large enterprise

Scale adapts to your context — fast.

• Plug-and-play setup
• Integrates with your ERP or finance tools
• Built-in supplier verification
• Mobile-friendly for on-the-go approvals
• Localised for African procurement realities

You don’t need to stitch together tools.
You need one system that works — Scale.

Stack in Action: A Day in the Life with Scale

1. A department raises a purchase request
2. Scale auto-validates it against the budget
3. Sourcing is launched from a prequalified supplier pool
4. Responses are scored and summarised
5. Contract awarded and milestones tracked
6. Reporting dashboards update in real-time
7. eTIMS invoice is submitted and synced to your ERP

Procurement, simplified.

The procurement team of 2025 isn’t using 10 disconnected tools.
They’re using one connected platform that turns every action into insight – and every decision into value.

That platform is Scale.