🤖 How to Build your Procurement Co-pilot with Scale
Your Smart Assistant for Sourcing, Approvals, and Strategy What if your procurement system could act like a smart assistant – anticipating your next move, guiding teams through workflows, reducing manual errors, and always keeping the process compliant? That’s exactly what Scale was built for. More than a platform, Scale functions

Your Smart Assistant for Sourcing, Approvals, and Strategy
What if your procurement system could act like a smart assistant – anticipating your next move, guiding teams through workflows, reducing manual errors, and always keeping the process compliant?
That’s exactly what Scale was built for.
More than a platform, Scale functions as your procurement copilot – streamlining tasks, enforcing structure, and giving your team the insights and support they need to operate with confidence and speed.
Here’s how to build and activate that copilot within your organisation.
Step 1: Centralise Procurement Workflows
Before your copilot can help, you need everyone flying in the same direction.
With Scale:
- Internal requisitions are submitted and routed through the right approval paths
- Budget checks are done automatically before sourcing starts
- Sourcing events (RFQs, RFPs, EOIs) follow structured templates
- Every action – from bid opening to contract signing – is tracked and auditable
Result: You eliminate fragmentation and make the entire workflow visible and manageable.
Step 2: Make Supplier Knowledge Work for You
A true copilot remembers who’s flown with you before.
Scale automatically builds supplier profiles that include:
- Prequalification history
- Ownership and verification status
- Past bid responses and performance ratings
- Active and expired contracts
- Supplier documents and expiry reminders
Result: You make faster, smarter supplier decisions – without chasing documents or relying on memory.
Step 3: Automate Evaluation and Approvals
Manual evaluations and “approval by email” are things of the past.
Scale lets you:
- Assign evaluators with role-based access
- Score supplier responses using built-in matrices
- Track who has approved, who’s pending, and who’s delegated
- Configure multi-step workflows based on thresholds, teams, or project type
Result: Your copilot ensures evaluations are completed, compliant, and fair – with no delays.
Step 4: Get Real-Time Insights Without Manual Reporting
Your copilot should tell you what’s happening – and what’s about to.
Scale’s dashboard gives you:
- Active sourcing events and their status
- Pending approvals and overdue tasks
- Supplier risk and performance trends
- Budget utilisation and contract milestones
- Category spend summaries
Result: You don’t wait for reports – your copilot shows you what matters in real-time.
Step 5: Stay Alert Without Getting Overwhelmed
The best copilots don’t nag. They nudge.
Scale uses configurable notifications and reminders for:
- Upcoming deadlines
- Supplier document expiries
- Budget threshold warnings
- Contract renewals
- Approvals pending action
Result: You’re never caught off guard — and you stop missing critical steps.
What Makes Scale the Ideal Procurement Copilot?
- Built-in logic for approvals, sourcing, evaluations, and supplier management
- Customisable to match your workflows, structure, and reporting needs
- Designed for African procurement realities — with mobile-friendly access
- Integrates with ERPs, accounting systems, and eTIMS
- No IT heavy-lifting needed to get started
Whether you’re a one-person procurement office or a multi-country sourcing team, Scale adapts to your needs – and grows with you.
Need a Co-pilot?
A great procurement team doesn’t need to do everything manually.
They need tools that work alongside them, remember their preferences, automate their repeatable tasks, and surface what matters most.
That’s the definition of a copilot.
And that’s what Scale delivers – every day.