If you choose a supplier based solely on price and delivery promises—without verifying their compliance or financial health—you’re taking a major risk. Their tax status might be outdated, their cash flow unstable, and their reliability questionable. And when things start to go wrong—missed deliveries, stalled projects, regulatory issues—it’s often too late to recover without cost.

Procurement isn’t just about selecting suppliers. It’s about knowing them—completely—before making a commitment.

At Scale, we believe verified supplier data and dynamic scorecards form the backbone of smart procurement. They empower teams to move faster, stay compliant, and make informed decisions every step of the way.

Why Completeness Matters

Incomplete supplier data leads to:

• Hidden risks
• Delayed tenders
• Poor evaluations
• Stressful audits
• Missed opportunities

Complete supplier data enables:

• Faster shortlisting
• Transparent compliance
• Meaningful performance reviews
• Confident negotiations
• Streamlined procurement

With Scale, buyers move from guesswork to insight, powered by tools that keep supplier data accurate, up to date, and actionable.

What Does a Complete Vendor Profile Look Like?

We group vendor profile completeness into four progressive levels:

Level 1 – Basic (30–40%)

• Company name and contacts
• KRA PIN/VAT
• Bank details
• Category selection

Useful for low-risk, early-stage listings or RFQ visibility.

Level 2 – Standard (60–70%)

• Business registration documents
• Ownership and key personnel
• Product/service catalogue
• Valid certifications (e.g., ISO, KEBS)

Ideal for supplier vetting and basic contract engagements.

Level 3 – Compliant (80–90%)

• Valid tax compliance certificate
• Business permits or trade licenses
• Signed declarations
• KYC verification

Meets regulatory requirements for most procurement processes.

Level 4 – Complete & Ready (100%)

• All documents verified and current
• Track record of tenders/contracts
• Risk indicators (e.g., sanctions, litigation)
• ESG and ownership data (e.g., youth, women, PWD)

On Scale: Supplier profiles show real-time completion status. Buyers can filter by completeness level and receive alerts when updates are needed.

What Makes a Complete Supplier Scorecard?

Scorecards go beyond cost and delivery. They give you a 360° view of a supplier’s performance, risks, and potential.

Level 1 – Basic (20–40%)

• On-time delivery
• Price adherence
• General satisfaction

Level 2 – Operational (50–70%)

• Fill rates and lead time consistency
• Return rates and quality issues
• Unit cost trends

Level 3 – Strategic (80–90%)

• Financial health indicators
• Responsiveness and communication
• Innovation tracking and audit outcomes

Level 4 – Fully Insightful (100%)

• KPIs linked to contract terms
• ESG compliance status
• Verified documentation
• Internal stakeholder feedback
• Continuous improvement tracking

On Scale: Scorecards are fully customisable, automated, and linked to each supplier’s historical data and transactions—so you always have the full picture when making decisions.

The ROI of Completeness

Procurement teams using Scale to ensure complete supplier data and scorecards have seen:

• 40% faster evaluation cycles
• Up to 50% reduction in onboarding time
• Improved audit preparedness
• Stronger negotiation leverage
• Early risk detection

The impact is measurable and transformative.

What’s In It for Suppliers?

Suppliers benefit just as much from profile and scorecard completeness:

• Increased visibility across buyer networks
• Faster approval and engagement
• Greater credibility with verified data
• Fewer repetitive submissions
• Automated reminders for document updates

Everyone wins when supplier data is complete.

Ready to Raise the Bar?

If you’re managing tenders, onboarding vendors, or aiming for audit readiness, your supplier data should work for you, not against you.

With Scale, you can:

• Track supplier profile completion
• Automate performance scoring
• Maintain audit-ready files
• Ensure compliance and ESG alignment
• Make faster, smarter procurement decisions

Let’s Make Procurement Smarter

Join Scale today to build a trusted, performance-driven supplier ecosystem.