Your ERP isn’t broken — it’s just incomplete. Scale Bridges the Gaps Your ERP Can’t — Without Breaking What Already Works.

Enterprise Resource Planning (ERP) systems like SAP, Oracle, and Microsoft Dynamics are invaluable. They consolidate your data, bring rigour to processes, and create a central source of truth.

But here’s the reality, many procurement and finance leaders across Africa are facing:

You’re not using your ERP the way you want — you’re using it the way it allows.

And that creates painful gaps: disconnected workflows, manual workarounds, frustrated users, and expensive change requests.

At Scale, we bridge those gaps.
We don’t replace your ERP — we make it usable, flexible, and tailored to procurement in Africa. We pick up where your ERP falls short, then pass back clean data that your ERP can work with.

Why ERP Procurement Falls Short in the Real World

Let’s break down the real, recurring challenges that organisations like yours face:

1. License Costs Keep Procurement Locked Down

You want your procurement process to be collaborative and transparent. But every extra user in your ERP means extra licensing fees — and they’re not cheap.

Real-World Gaps:

• Tender evaluations get pushed to email or Excel because adding evaluators to your ERP costs too much.

• Purchase requisitions are still manual forms or WhatsApp messages because only a few people can log into the system.

• Approvals and escalations become inconsistent and opaque.

How Scale Bridges It:
With Scale, you can add unlimited users — from evaluators to requisitioners — without worrying about license costs. Our role-based permissions and user-specific views mean everyone sees only what they need. We capture structured approvals, evaluations, and decisions — then pass the outcomes back to your ERP.

2. Supplier Management is a Daily Firefight

Your ERP might have a supplier portal, but it wasn’t built for the realities of African suppliers or procurement teams. Onboarding is clunky. Uploading documents is confusing. Communication is painful.

Real-World Gaps:

• Procurement teams spend hours explaining how to submit documents, track invoices, or re-upload CR12s.

• Supplier interactions are fragmented – a mix of calls, emails, site visits, and back-and-forth requests.

• There’s no simple way to verify Tax Compliance status, flag risk, or track onboarding progress.

How Scale Bridges It:
Scale offers suppliers a fast, friendly portal for onboarding, document uploads, bid responses, and invoice submission. We support compliance checks, and even KRA PIN and TCC validation. You manage fewer calls – and build better relationships. Supplier data is clean, compliant, and ready to sync with your ERP.

3. Change Requests Are Too Slow and Too Expensive

You want to update workflows, add new supplier categories, or tweak evaluation criteria. But doing that in your ERP means:

• Engaging your IT team or external consultants

• Writing change requests

• Waiting weeks (or longer)

• Paying hefty change fees

By the time the changes are live, the procurement cycle has moved on, and your team has already found a workaround.

How Scale Bridges It:
With Scale, those same changes are configuration-level — not code-level. You can make adjustments to forms, evaluation templates, approval flows, or supplier requirements in hours, not months. No developers needed. No system downtime.

Real Use Cases: Where Scale Complements Your ERP Perfectly

Here’s how we’re helping organisations just like yours today:

You run SAP. But onboarding new suppliers is a nightmare.
Scale handles prequalification, document vetting, supplier verification, and auto-tagging for AGPO categories. It feeds clean vendor records and compliance flags directly into your SAP system – ready for Rfx activities. Scale can also run all RFx activities and feed SAP RFx evaluation reports for contracting.

You use Oracle. But RFQs are often delayed by clunky workflows, IT dependencies, and complex sourcing modules.
Scale lets you publish RFQs instantly, target suppliers, manage evaluations digitally, and pass award results back into Oracle for contracting and payment.

You built internal workflows using SharePoint or Google Forms. But people still send purchase approvals manually or via email because the system is too expensive to all users and approvers.
Scale enforces structured, tiered approvals with real-time notifications and audit logs without streneous licence costs. Approvals are mapped to your budget lines, tracked by department, and exported to your ERP for visibility and reconciliation.

Why Procurement Leaders Choose Scale

• No duplication — We don’t replace your ERP. We work with it.

• No disruption — Start using Scale in days, not months.

• Local expertise — We were built in Africa, for Africa. We know local sourcing, verification workflows, and cross-border realities.

• True visibility — Every approval, response, supplier, and evaluation is logged, searchable, and auditable.

• Total flexibility — Adapt workflows, teams, and documents without waiting for a system update.

You Don’t Need a New ERP. You Need a Bridge.

Your ERP is still your core system of record, and it should be. But it was never designed to handle fast-moving, locally nuanced, people-driven procurement processes.

That’s what Scale is for.

We sit between your users, your suppliers, and your ERP – capturing every decision, every document, every approval, and every insight. Then we hand off clean, structured data back into your ERP for execution.

Your ERP was built for structure. Scale was built for flexibility. Together, they deliver the procurement experience your team and suppliers deserve.

📩 Ready to bridge the gap?

Let’s talk.

Schedule a Demo or email us at procure@scale.co.ke