Request for Proposal for Catering Services for Staff Canteen

Tender By

Davis & Shirtliff Limited

Reference Number

D&S/RFQ/2024/1121/1227

Tender Type

Request for Quotation

Description

We are seeking proposals from qualified catering service providers who can provide a diverse menu to accommodate various dietary preferences and restrictions for our staff canteen. Our staff numbers are estimated at 300 people. Should you be awarded, the contract is expected to begin in January 2025. 

Proposal Submission Guidelines: 

We kindly request that you submit your proposal, including but not limited to the following elements: 

1. Certificate of Incorporation

2. Business Permit

3. Food Permits and Licenses: Please provide supporting documentation such as food handling permits/health licenses/ catering permit etc. 

4. Company Profile: Background information and experience with similar events 

5. Staffing and Logistics: Proposed staffing levels and their qualifications and equipment or supplies you will provide and any requirements on our end.

6. References: At least three corporate references from previous clients.

7. Menu Suggestions: A variety of meal options, including vegetarian and vegan choices. Note the Sample Menu Options is attached.  You can upload your own menu suggestions.

8. Pricing: Input your quote in the Total Pricing for Catering Services and upload your Financial breakdown (PDF) in the Catering and FInancial Breakdown section. 

Give pricing guided by your menu options and other applicable charges 

Other areas to be captured in your proposal to be  include under the Catering Services Financial Breakdown section:

• Health, Safety and the Environment 
• Agreement and Terms 
• Payment Terms 
• Contract Duration 
• Contact Information 
• Any other relevant information 

Proposal Submission 

Each tender submission via Scale attracts a processing fee of KShs 500/= and all payments are to be made on the platform before your bid is submitted. 

Any questions/queries regarding the tender should be raised through the Clarifications Inbox available with the platform. Feedback will be provided to all Suppliers via the same inbox.

The Digital submission of the tender documents is MANDATORY and should be submitted on or before 10th December 2024 by 5 PM. 

Late tenders will NOT BE ACCEPTED.  

The link to e-procurement platform for accessing the tender documents and for responding to this tender is www.scale.co.ke/tenders or www.davisandshirtliff.com/tenders

Thank you for considering this opportunity. We look forward to reviewing your proposal and potentially working together to create a wonderful experience. 

Items

1. Total Pricing for Catering Services