An honest look at where your organisation stands on supplier inclusion
A self-assessment across four areas. Answer for how things actually work — not how they should. What comes back is a clear picture of where you are and, specifically, what to address first.
30%
Kenya AGPO set-aside benchmark
GRI 414
Global ESG standard for supplier inclusion
< 8%
Where most Kenyan private sector orgs sit today
At some point — in a board meeting, a donor review, or an ESG conversation — someone asked you what share of your procurement spend reaches women-owned, youth-owned, or MSME suppliers. If your answer was vague, or a number you could not fully defend, you are not alone. Most organisations that complete this assessment score in the Reactive or Aware range. That is exactly why this tool exists.
This is a self-assessment, not an audit. Answer each question as things actually are — not as they should be. The more honestly you describe your current reality, the more useful the output. There are no wrong answers, only more or less accurate ones. What comes back is a clear picture of where you stand and what to work on first — written for the person who will actually do something about it.
If a question does not apply or you genuinely do not know the answer — there is an option for that. Select it. Gaps are the most useful data this tool works with.
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Step 1 of 4
Step 1 — Your organisation
Start with your procurement footprint
Approximate figures are fine here. We use these to size what inclusive procurement could mean for your organisation specifically — not for a generic benchmark.
KES 50M
KES 5MKES 500M+
40 / year
5500+
120 suppliers
101,000+
Sector
KES 50M
40
Financial
Step 2 — Classification & policy
What do you actually know about who your suppliers are?
Answer for how things work today. If the honest answer is "we don't track that" — that is the most useful answer you can give.
When a supplier joins your register, what ownership information do you collect?Women-owned, youth-owned, persons-with-disabilities-owned, MSME — think about what actually ends up on file, not what the form says.
Where does that ownership information come from?AGPO register (National Treasury), NCPWD register, Business Registration Service — or just whatever the supplier tells you.
Your set-aside commitment
Does your organisation have a written commitment to inclusive procurement?A set-aside policy reserves a defined percentage of tenders for women-owned, youth-owned, PWD-owned, or MSME suppliers. The Kenya government target is 30%. Private sector organisations are increasingly setting their own formal targets.
Think about the tenders you ran last year. What share were deliberately designed for inclusive suppliers — not just open to them, but built for them?Designed for means the tender was restricted to or weighted toward women-owned, youth-owned, PWD-owned, or MSME suppliers as a deliberate decision — not an accident of who responded.
Has your organisation set a specific, dated target for inclusive procurement?For example: "30% of contracts by value to MSME suppliers by end of FY26." A number with a deadline — not a general direction.
Step 3 — Volume & value tracking
What could you actually report about last year's sourcing?
Think about what you could put on paper today — not what you aim to track. If you'd have to estimate, say so. The tool accounts for that, and honesty here produces the most useful output.
If someone asked you right now: how many of last year's contracts went to women-owned suppliers — what would you say?
What about the total value — what KES amount went to women-owned suppliers?
Youth-owned, PWD-owned, and MSME suppliers
Youth-owned suppliers — do you know both how many contracts and what they were worth?
PWD-owned suppliers — do you know both how many contracts and what they were worth?
MSME suppliers — do you know both how many contracts and what they were worth?
Decision trail & how you run targeted tenders
For any given tender — if asked who was invited, who responded, and who won — where does that answer live?This question is about the record that exists after the tender closes, not the intention before it opens.
When you run a tender specifically for inclusive suppliers, how do you find them?
Step 4 — Payment & governance
How inclusion shows up — or doesn't — in your operations and reporting
These last questions are often where the gap between intent and practice is most visible. Answer honestly — this is where the most useful part of your report is built.
How long do inclusive suppliers wait to be paid, compared to the rest of your base?Most organisations have never run this comparison. If that's you, say so — "I don't know" is one of the most important answers this tool can work with.
Do your major suppliers know they're expected to source inclusively too?Tier-2 diversity means your prime contractors are also required to source from inclusive suppliers — in writing, and tracked. It's an advanced practice, but worth knowing where you stand.
What do your board or leadership team actually see about supplier inclusion?
Does your organisation publish supplier diversity data anywhere — ESG report, annual report, or donor disclosure?Published means it is in a document that goes outside the organisation with your name on it.
Have donors, regulators, or auditors asked you for supplier diversity data in the past 18 months?
One last step — then your report is ready
Most organisations that complete this assessment score between 20 and 45. If your score is in that range, you are in good company — and well-positioned to improve quickly with the right focus.
Does your organisation have a pre-PO governance gap?
If you tick any of the boxes below, there is a strong chance your organisation is carrying a governance gap that affects speed, control, or compliance — without requiring any changes to your ERP.
If you ticked one or more boxes, a 15-minute diagnostic can confirm whether there is a material gap — and whether it can be addressed without changing your ERP core.
