Empowering Procurement Teams for Excellence
Scale streamlines and optimizes each critical step in the procurement process, ensuring efficiency, compliance & strong supplier relationships.
Budgets and Approvals
Gain control over your budgets and approval workflows with the Budgets and Approvals module. Perfect for Procurement Managers, CEOs, and CFOs, this module addresses common pain points:
- Streamlined Approval Process.
- Automate approval workflows to eliminate bottlenecks.
- Enhanced Financial Oversight.
- Gain visibility into budget allocations and expenditures.
- Customisable Approval Chains.
- Tailor workflows to fit organisational needs.
- Real-time Budget Tracking.
- Monitor budget usage in real time to avoid overspending.
Internal Requisition
Streamline your internal requisition processes to maintain operational efficiency. The Internal Requisition module simplifies and enhances this critical aspect of procurement:
- Simplified Request Submission.
- Empower your team to submit requisitions easily and accurately.
- Transparent Tracking.
- Keep track of every requisition from submission to fulfilment.
- Centralised Management.
- Manage all internal requisitions in a central system.
- Improved Accountability.
- Assign clear ownership to each requisition to enhance accountability.
Prequalification of Suppliers
Efficiently prequalify suppliers to ensure they meet your standards before engagement. This module simplifies the prequalification process for better supplier management:
- Standardised Criteria.
- Use consistent criteria for supplier prequalification.
- Efficient Screening.
- Quickly screen suppliers to meet your standards.
- Reduced Risks.
- Minimize risks by engaging only qualified suppliers.
- Improved Supplier Pool.
- Maintain a pool of prequalified, reliable suppliers.
RFx Management
Coordinate the planning and creation of requisitions, manage requests, evaluate bids, and handle the awarding process seamlessly through to contract management:
- Streamlined Processes.
- Coordinate planning and requisition creation efficiently.
- Centralised Management.
- Handle requests, bids evaluation, and awarding in one place.
- Efficient Tracking.
- Monitor the entire RFx process from start to finish.
- Automated Workflows.
- Reduce manual intervention with automated RFx workflows.
Evaluation and Negotiations
Conduct thorough evaluations and manage negotiations with suppliers to capture savings and ensure the best terms:
- Comprehensive Evaluations.
- Assess suppliers thoroughly to ensure best fits.
- Negotiation Management.
- Handle negotiations to secure favourable terms.
- Savings Capture.
- Identify and capture potential savings opportunities.
- Evaluation Records.
- Maintain records of all evaluations and negotiations.
Supplier Relationship Management (SRM)
Effortlessly add your existing suppliers or discover and onboard new verified suppliers. Evaluate their compliance and target them for bid responses to ensure the best matches for your needs:
- Easy Supplier Onboarding.
- Add existing suppliers or onboard new ones seamlessly.
- Compliance Evaluation.
- Ensure suppliers meet your standards through compliance checks.
- Targeted Bid Responses.
- Identify and target the right suppliers for bid responses.
- Enhanced Collaboration.
- Foster stronger relationships with effective communication tools.
Purchase Orders & Contracts Management
Automatically generate purchase orders from winning bids and add internal approvers where required. Easily upload and manage all documents related to contracts with awarded suppliers in one place.:
- Automated PO Generation.
- Automated PO Generation: Create purchase orders from winning bids effortlessly.
- Approval Integration.
- Approval Integration: Add internal approvers to ensure compliance.
- Document Management.
- Document Management: Upload and manage all contract-related documents centrally.
- Contract Tracking.
- Contract Tracking: Monitor contract status and key milestones.
Users & Departments Management
Define user roles and set restrictions and privileges such as approval levels and budget thresholds. Ensure everyone in your business operates within their designated limits:
- Role Definition.
- Assign specific roles and responsibilities to users.
- Access Control.
- Set restrictions and privileges for different user roles.
- Approval Levels.
- Define approval levels to maintain control.
- Budget Thresholds.
- Establish budget thresholds for financial oversight.
Data and Security
Ensure the highest levels of data protection and user access control across all procurement processes. Scale's security features are designed to keep your data safe and compliant with industry regulations:
- Single Sign-On (SSO).
- Streamline user authentication with secure Single Sign-On integration.
- Data Privacy.
- Protect sensitive data with rigorous privacy measures in line with industry standards.
- ODPC Compliance.
- We are compliant as a Data Controller and Processor under ODPC guidelines.
- Role-Based Access.
- Control access to critical information through customized role-based permissions.
Catalogue Management
Efficiently manage your list of goods and services. Monitor price variations to keep your procurement processes transparent and cost-effective:
- Organized Catalogue.
- Maintain a structured list of goods and services.
- Price Monitoring.
- Track price variations for transparency and cost management.
- Classification Standards.
- Use UN-recommended CPCs for standardized cataloging.
- Easy Updates.
- Quickly update and manage product/service information.
Documents & Record-keeping
Securely store and manage each document. Track its approval stages and actions with comprehensive audit trails, detailing who originated, approved, edited, contracted, and made payments:
- Secure Storage.
- Safely store all procurement-related documents.
- Approval Tracking.
- Monitor document approval stages and actions.
- Audit Trails.
- Maintain comprehensive records of document interactions.
- Easy Retrieval.
- Quickly access and retrieve stored documents.
Business Reports & Analytics
Generate detailed reports on budget, spending, savings, supplier performance, and other key performance indicators (KPIs). Export these reports to Excel for further analysis and sharing:
- Detailed Reporting.
- Create comprehensive reports on various KPIs.
- Budget Insights.
- Analyze budget, spending, and savings data effectively.
- Performance Metrics.
- Evaluate supplier performance with detailed metrics.
- Export Options.
- Export reports to Excel for further analysis.
Roles-Based Access and Permissions
Control access to sensitive information with role-based permissions, ensuring that users only see and interact with data relevant to their roles:
- Access Control
- Define and manage user access based on roles.
- Data Security
- Protect sensitive information with role-based permissions.
- User-specific Views
- Customise data views according to user roles.
- Activity Monitoring
- Track user activities and access patterns.
Customised Reporting
Generate detailed, tailored reports to gain insights and make data-driven decisions. Customise reports to meet specific business needs:
- Tailored Reports.
- Create reports customised to your business needs.
- Insightful Data.
- Gain valuable insights from detailed reporting.
- Data-driven Decisions.
- Make informed decisions based on report data.
- Customisable Formats.
- Adjust report formats to suit various purposes.
Supplier Portal
Provide suppliers with a dedicated portal to manage their interactions with your organisation. Enhance collaboration and streamline communication:
- Dedicated Supplier Portal.
- Offer a specialised portal for supplier interactions.
- Streamlined Communication.
- Facilitate better communication with suppliers.
- Collaboration Tools.
- Use tools to enhance collaboration with suppliers.
- Self-service Options.
- Allow suppliers to manage their profiles and interactions.
Why Scale?
- Faster procurement cycles.
- Cut manual work by up to 80%.
- Full compliance, built-in.
- Always audit-ready.
- Designed for Africa.
- Scalable, affordable, and built for local realities.
