Hand in Hand Eastern Africa

HIHEA Prequalification of Suppliers 2026-2027

PREQUALIFICATION

Hand in Hand Eastern Africa

Due: 30th September 2025 / 12:00 pm

Reference Number
HIHEA/PREQ/2025/0827/0706
Tender Type
PREQUALIFICATION
Prequalification Period
1st January 2026 - 31st December 2027
Categories
  1. Supply of General Stationery
  2. Supply, Repair and Maintainance of ICT Related Items e.g. Computers, Laptops, Printers and Accessories
  3. Supply of Office Furniture, Office Equipment, Repairs and Fittings
  4. Supply and Maintenance of Fire Extinguishers
  5. Provision of Courier and Delivery Services
  6. Provision of Bulk SMS and USSD Services
  7. Provision Of Implementation, Configuration, Support, And Maintenance Of Dynamic 365 Business Central System
  8. Provision Of Office Cleaning And Fumigation Services
  9. Provision Of Insurance Brokerage Services – General Insurances (All Risk, Motor Vehicle And Motorcycle, Fidelity, Money, Etc.)
  10. Provision Of Insurance Brokerage Services – Staff Medical Insurance
  11. Provision Of Insurance Brokerage Services – Staff Insurance (WIBA, EGL, Etc.)
  12. Provision Of Insurance Brokerage Services – Micro Insurance, Credit Life, Agricultural, And MSMEs
  13. Provision of Repairs and Maintenance of Motor Vehicles
  14. Provision of Motor Vehicle Tracking Services
  15. Provision Of Promotional Materials, Branded Items, and Signage
  16. Provision Of Graphic Design Services (Creatives who do graphic design)
  17. Provision Of Copywriting Services (Specialist writing services)
  18. Provision Of Printed Information, Education And Communication Materials (E.g. Leaflets, Books, Reports, Brochures, Cards, Etc.)
  19. Provision Of Media Equipment Hire Services (Hire Of Props, Cameras, Speakers, Lighting, Etc.)
  20. Provision Of Digital Marketing Services (E.g., Transcription, Google Ads, Meta Campaigns, Etc.)
  21. Provision Of Professional Videography, Photography, voice over and Livestreaming Services (Documentaries, Short Stories, Interviews)
  22. Provision Of Media Agency Services
  23. Provision Of Legal Services
  24. Provision Of Audit Services
  25. Provision Of OSH Audit & Training Services
  26. Provision Of Team Building Services
  27. Provision Of Event Management Services
  28. Provision Of HR Services (Recruitment, Outsourcing Services)
  29. Provision of Vehicle Hire and Taxi Services
  30. Provision of Travel Agency Services( Air Ticketing Services, Hotel reservations, Transport services)
  31. Provision of Farm Structures Construction Services (Poultry and Dairy Houses, Rabbit Hatch, Black Solder Fly Houses, Demo Farm)
Description

Hand in Hand Eastern Africa (HiH EA) is registered in Kenya as a Non-Governmental Organization (NGO). The organization started its operations in 2010, and it boasts 25 operative field offices in 33 counties out of 47 counties in Kenya. HiH EA is a member of the Hand in Hand Global Network that comprises affiliated organizations that mutually pursue the shared goal of poverty alleviation while supporting poorer communities to develop sustainable enterprises and jobs. 

The organization strives to work with the marginalized communities in the areas of economic and social empowerment using a participatory approach aimed at supporting people to overcome poverty and vulnerability through development of sustainable enterprises.

HIH EA wishes to invite prequalification applications from interested, eligible, capable firms for the pre-qualification of suppliers and service providers for the period 2026- 2027 in the following categories:

INSTRUCTIONS TO BIDDERS
Interested suppliers and vendors are required to respond to the prequalification through the following procedure:

Log in to our e-procurement platform (www.scale.co.ke/tenders) to review the tender details, pay, and upload the required documents.

Upload all the Requested Documents as follows:

  • Certificate of Incorporation/ Registration Certificate
  • KRA PIN Certificate
  • TAX Compliance
  • Business Permit
  • Company/Business Profile
  • Reference Letters from Clients
  • Additional documents as needed under specific categories

The digital submission of the tender documents should be submitted on or before close of day 30th September 2025. Please note that the system will not allow any late submissions.  

Any questions/queries regarding the tender should be raised through the Clarifications Inbox available with the platform. Feedback will be provided to all Suppliers via the same inbox.

Each submission via Scale attracts a processing fee of KShs 2,500/= per category, and all payments are to be made on the platform before your bid is submitted. The link to the e-procurement platform for accessing the tender documents and for responding to this tender is www.scale.co.ke/tenders 

 

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