{"id":297,"date":"2020-08-20T10:40:41","date_gmt":"2020-08-20T07:40:41","guid":{"rendered":"https:\/\/scale.co.ke\/blog\/?p=297"},"modified":"2023-04-12T17:54:05","modified_gmt":"2023-04-12T14:54:05","slug":"fill-in-sign-and-stamp-your-tender-documents","status":"publish","type":"post","link":"https:\/\/scale.co.ke\/blog\/fill-in-sign-and-stamp-your-tender-documents\/","title":{"rendered":"Fill in, Sign and Stamp Your Tender Documents!"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Can you imagine losing a tender worth millions just because you didn\u2019t stamp or sign the tender documents as requested in the Mandatory Requirements? Well, this week\u2019s analysis of the tender evaluation reports show that a significant number of suppliers tend to fall for this basic mistake of not filling in forms, signing specified pages or stamping the tender documents as required.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some of the reasons why this happens include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Oversight of these \u2018small\u2019 details while compiling the tender documents after spending days putting together all the other details\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Last-minute rush to put together and compilation of the required tenders documents in an attempt to beat the submission deadline<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Below are some practical examples of suppliers who have been kicked out during the tender evaluation process because of this issue:<\/span><\/p>\n<figure id=\"attachment_977\" aria-describedby=\"caption-attachment-977\" style=\"width: 686px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" class=\"size-full wp-image-977\" src=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-1.png\" alt=\"\" width=\"686\" height=\"703\" srcset=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-1.png 686w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-1-293x300.png 293w\" sizes=\"(max-width: 686px) 100vw, 686px\" \/><figcaption id=\"caption-attachment-977\" class=\"wp-caption-text\">Evaluation Report for Routine Maintenance and Spot Improvement of Thuita-Kibichoi- Ichaweri (B530) Road. KENHA\/NRB\/89\/2018 by Kenya National Highways Authority.<\/figcaption><\/figure>\n<p>&nbsp;<\/p>\n<figure id=\"attachment_978\" aria-describedby=\"caption-attachment-978\" style=\"width: 676px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" class=\"wp-image-978 size-full\" src=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-2.jpg\" alt=\"\" width=\"676\" height=\"421\" srcset=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-2.jpg 676w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-2-300x187.jpg 300w\" sizes=\"(max-width: 676px) 100vw, 676px\" \/><figcaption id=\"caption-attachment-978\" class=\"wp-caption-text\">Evaluation Report for KNH\/T\/1E\/2018-2020 For Supply and Delivery Of Pharmaceuticals by Kenyatta National Hospital.<\/figcaption><\/figure>\n<h4><b>You Need to Make It Legally Binding, Sign and Stamp!<br \/>\n<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">In its simplest definition, a signature is a mark or a symbol on any document or instrument to signify that you are fully aware of the matter, approve of it and accept it along with the responsibilities attached to it. Basically, this is what makes a document <a href=\"https:\/\/en.wiktionary.org\/wiki\/legally_binding\" target=\"_blank\" rel=\"noopener noreferrer\">legally binding<\/a>.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter wp-image-980\" src=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-3.jpg\" alt=\"\" width=\"840\" height=\"541\" srcset=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-3.jpg 928w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-3-300x193.jpg 300w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-3-768x495.jpg 768w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Based on this context, it&#8217;s easy to see why incomplete, unsigned and unstamped documents would bar you from winning a tender. When it comes to governments, this is a mandatory requirement that has to be fulfilled to have your proposal termed as Responsive.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not a single company, let alone the government, is going to do business with you if you have not signed and stamped the standard tender forms. Do this to showcase your commitment to what you have articulated in both your technical and financial proposals.\u00a0<\/span><\/p>\n<h4><b>This is how Scale solves this for you<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">As soon as your final bid submission document is ready for downloading and printing, <a href=\"https:\/\/scale.co.ke\/blog\/experience-a-new-world-of-tendering\/\" target=\"_blank\" rel=\"noopener noreferrer\">Scale<\/a> provides you a highlight of all the key documents that Procuring Entities usually require to be duly filled, signed and stamped by the Tendering Entity.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-982\" src=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-4.jpg\" alt=\"\" width=\"620\" height=\"585\" srcset=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-4.jpg 620w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2020\/08\/signed-4-300x283.jpg 300w\" sizes=\"(max-width: 620px) 100vw, 620px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Further, you will also receive an email with a link to the final bid submission with the same highlighted list of documents thereby ensuring that you always keep this at the top of your mind while doing the finishing touches on your tender submission.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So to wrap it up, please ensure that you:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Fill in, sign and stamp the <strong>Form of Tender<\/strong><\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Fill in, sign and stamp the <strong>Price Schedule<\/strong><\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Fill in,sign and stamp the<strong> Confidential Business Questionnaire<\/strong><\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Fill in, sign and stamp the <strong>Integrity Declaration<\/strong><\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Fill in, sign and stamp the <strong>Debarment Declaration Form<\/strong><\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This list may vary or slightly change depending on the tender that you are responding to. Therefore, you should always counter check with the tender document to ensure you remain responsive to the specific requirements provided.<\/span><\/p>\n<p style=\"text-align: right;\">&#8230;This article is part of the <em><a href=\"https:\/\/scale.co.ke\/blog\/category\/procurement\/common-tendering-mistakes\/\">Common Tendering Mistakes<\/a><\/em> blog series.<\/p>\n<p>&nbsp;<\/p>\n<div class=\"editors-note\"><strong>Editor\u2019s Note: <\/strong>In August 2022, we <strong><a href=\"https:\/\/scale.co.ke\/blog\/product-update-transforming-your-entire-procurement-lifecycle\/\">launched a new version<\/a><\/strong> of Scale that came with major system changes hence features on our platform may not entirely work as depicted in some of the articles. The rest of the information provided herein remains timely and relevant to all our readers.<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Can you imagine losing a tender worth millions just because you didn\u2019t stamp or sign the tender documents as requested in the mandatory requirements?<\/p>\n","protected":false},"author":5,"featured_media":976,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[6,5],"tags":[14,75],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Fill in, Sign and Stamp Your Tender Documents! - Scale Blog<\/title>\n<meta name=\"description\" content=\"Can you imagine losing a tender worth millions just because you did not fill, stamp or sign the tender documents as requested in the mandatory requirements?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/scale.co.ke\/blog\/fill-in-sign-and-stamp-your-tender-documents\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Fill in, Sign and Stamp Your Tender Documents! 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