{"id":1258,"date":"2023-04-03T11:03:30","date_gmt":"2023-04-03T08:03:30","guid":{"rendered":"https:\/\/scale.co.ke\/blog\/?p=1258"},"modified":"2023-04-14T16:57:29","modified_gmt":"2023-04-14T13:57:29","slug":"managing-supplier-price-lists-and-the-system-improvements-you-suggested","status":"publish","type":"post","link":"https:\/\/scale.co.ke\/blog\/managing-supplier-price-lists-and-the-system-improvements-you-suggested\/","title":{"rendered":"Managing Supplier Price Lists and the System Improvements You Suggested"},"content":{"rendered":"<p>Is everything in business still moving at the hyperscale speed? Or is it just in Procurement where it feels this way!<\/p>\n<p>Well, for us February and March were about two things; One, making it easier for your company to procure directly from trusted suppliers (keeping up with your speed \ud83d\ude42 and two, listening to your suggestions and improving the experience of what is already on the system.<\/p>\n<p>As usual, here\u2019s our monthly note on the updates we have been able to provide you with:<\/p>\n<h2><strong>1. Price Lists, Framework Agreements &amp; Direct Purchases <\/strong><\/h2>\n<p><img loading=\"lazy\" class=\"alignnone wp-image-1259 size-large\" src=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/Screenshot-2023-03-31-at-13.54.48-1024x498.png\" alt=\"Direct purchases in Scale\" width=\"640\" height=\"311\" srcset=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/Screenshot-2023-03-31-at-13.54.48-1024x498.png 1024w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/Screenshot-2023-03-31-at-13.54.48-300x146.png 300w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/Screenshot-2023-03-31-at-13.54.48-768x373.png 768w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/Screenshot-2023-03-31-at-13.54.48-1536x747.png 1536w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/Screenshot-2023-03-31-at-13.54.48-2048x995.png 2048w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<p>We have rolled out a solution that will manage and track the process of directly issuing Purchase Orders to the suppliers. This is especially important for those direct and\/or repeat purchases from a supplier where you don\u2019t need to have <a href=\"https:\/\/scale.co.ke\/blog\/managing-the-lifecycle-of-quotations-purchase-orders-invoices\/\">multiple quotations<\/a> provided, just an acceptance of the LPO from the selected Supplier.<\/p>\n<p>It works in three simple steps:<\/p>\n<ul>\n<li><strong>Request for Supplier Price Lists:<\/strong> Agreed on a Price List with your suppliers and \u2018Lock-in\u2019 the cost for a specified period of time.<\/li>\n<li><strong>Create Purchase Lists:<\/strong> As and when needed, create a Purchase List based on the items you want to procure.<\/li>\n<li><strong>Generate &amp; Issue Purchase Orders (POs):<\/strong> Using the Purchase List, generate a Purchase Order (with approvals where needed) and get this sent directly to the Supplier to confirm receipt and willingness to supply within the set terms.<\/li>\n<\/ul>\n<h2><strong>2. Your Questions, Feedback and Suggestions Addressed <\/strong><\/h2>\n<p><img loading=\"lazy\" class=\"alignnone size-large wp-image-1262\" src=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/11-tips-1024x512.jpg\" alt=\"Procurement feedback on Scale\" width=\"640\" height=\"320\" srcset=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/11-tips-1024x512.jpg 1024w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/11-tips-300x150.jpg 300w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/11-tips-768x384.jpg 768w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/11-tips-1200x600.jpg 1200w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/11-tips-793x397.jpg 793w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/11-tips-700x350.jpg 700w, https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/11-tips.jpg 1400w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<p>After finalising on the Direct Purchases and Supplier Price Lists module, we took a step back and spent a couple of weeks to address your questions and feedback. We dedicated time and went through each of your suggestions and made some updates to the system.<\/p>\n<p>Here are a few key ones we can highlight today:<\/p>\n<h5 style=\"padding-left: 40px;\">Q: Shouldn\u2019t it be possible to invite my Suppliers as I add to them to the SRM? I don\u2019t understand why I have to wait until I have an RFQ to publish first.<\/h5>\n<p style=\"padding-left: 40px;\"><strong>A: Direct Invite of Suppliers<\/strong> &#8211; Previously, your Suppliers would get invited to register on Scale only when you have an RFQ published and shared with them. We have changed this such that the moment you add a Supplier on your SRM, you can invite them to register with you so that you are ready to directly interact with them across all the other modules.<\/p>\n<h5 style=\"padding-left: 40px;\">Q: How can I get access to detailed list of all the Suppliers I have on Scale?<\/h5>\n<p style=\"padding-left: 40px;\"><strong>A: Download of Supplier List\u00a0<\/strong>&#8211; For reporting or <a href=\"https:\/\/drydengroup.com\/procurement-audit\/\">audit<\/a> purposes, you can now access the list of suppliers in your SRM by extracting an Excel Sheet. As requested, we have included the categories and status of the suppliers as some of the details in Excel sheet.<\/p>\n<h5 style=\"padding-left: 40px;\">Q: What happens if there are updates that need to be created on a Request for Quotation that is actively receiving responses from suppliers?<\/h5>\n<p style=\"padding-left: 40px;\"><strong>A: Addendums and additional Instructions to Bidders\u00a0<\/strong>&#8211; You can now upload additional documents to an Active RFQ and all the suppliers who have engaged with it with get a notification on the update.<\/p>\n<h5 style=\"padding-left: 40px;\">Q: What if, for some unexplained (strange, out of this world) reason you have published an RFQ and it fails to get even a single bid submission?<\/h5>\n<p style=\"padding-left: 40px;\"><strong>A: Re-Issuing of RFQs<\/strong> &#8211; You now have the ability to review to adjust the details and republish the same RFQ. This allows for a faster process to publishing by just correcting\/updating specific items in the RFQ instead having to start from scratch.<\/p>\n<p><em>That&#8217;s it for now!<\/em> Finally, your relationship with your Suppliers is what drives Scale. It\u2019s at the core of what we are trying to achieve with what we are building and we are happy to hear from you what you feel we can do to improve this.<\/p>\n<p><a href=\"https:\/\/calendly.com\/scale-procure\/meeting-demo\" target=\"_blank\" rel=\"noopener nofollow\">Book a live demo<\/a>, give us a call or email us on anything you think we can improve or include to enable you work better and achieve your procurement KPIs for 2023.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We have made it easier for your company to directly procure from trusted businesses using pre-negotiated Supplier Price Lists.<\/p>\n","protected":false},"author":5,"featured_media":1259,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[108,3,5],"tags":[162,163,161],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Managing Supplier Price Lists and the System Improvements You Suggested - Scale Blog<\/title>\n<meta name=\"description\" content=\"We have made it easier for your company to directly procure from trusted businesses using pre-negotiated Supplier Price Lists\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/scale.co.ke\/blog\/managing-supplier-price-lists-and-the-system-improvements-you-suggested\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Managing Supplier Price Lists and the System Improvements You Suggested - Scale Blog\" \/>\n<meta property=\"og:description\" content=\"We have made it easier for your company to directly procure from trusted businesses using pre-negotiated Supplier Price Lists.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/scale.co.ke\/blog\/managing-supplier-price-lists-and-the-system-improvements-you-suggested\/\" \/>\n<meta property=\"og:site_name\" content=\"Scale Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ScaleKenya\/\" \/>\n<meta property=\"article:published_time\" content=\"2023-04-03T08:03:30+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-04-14T13:57:29+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/scale.co.ke\/blog\/wp-content\/uploads\/2023\/04\/Screenshot-2023-03-31-at-13.54.48.png\" \/>\n\t<meta property=\"og:image:width\" content=\"2366\" \/>\n\t<meta property=\"og:image:height\" content=\"1150\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"Managing Supplier Price Lists and the System Improvements You Suggested - 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